Changelog

Follow up on the latest improvements and updates.

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We've released several new features and enhancements to existing features over the past weeks:
  • Ability to edit recurring invoices
  • Notes on projects
  • Display client uploads on Client Tasks on the
    Files
    tab
  • Additional information and filtering on the
    Workflow > Tasks
    page
  • Partial payments for Firm Users
Edit Recurring Invoices
Previously, if you wanted to edit a recurring invoice, you had to delete the invoice altogether and then recreate it. Now, you have the option to edit the recurrence from the Client Details under the
Billing
tab.
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This makes it easier to keep recurring invoices up to date with pricing changes, additional services, etc.
Project Notes
Within each project, you now have the ability to add any notes relevant to that specific project for use by your team.
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Within the notes, you can:
  • Bold, underline, strikethrough, and italicize text
  • Insert links
  • Create headers
  • Make lists
  • Make tables
  • And more!
Additionally, if you have a recurring project, the notes on the previous project will carry over onto the newly created project so that your team always has access to the most up-to-date notes.
Lastly, you have the ability to control which types of team members can make edits to notes under the permission called
Edit Project Notes
found on the
User Permissions
page.
Client Upload Improvements
One piece of feedback we've heard is that it's challenging to access client uploads on Client Tasks. As a first step towards improving this experience, we now display files uploaded by clients on the
Files
tab of the project.
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Additionally, if you need to quickly view the task itself, you can click the three ellipses on the file and choose
View Task
.
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In a future release, we plan on adding bulk actions in the
Files
tab, too -- stay tuned!
Additional Information in the
Task
View
We've made a few changes to the
Task
view:
  • The
    Projects
    column now includes tags and the accounting period
  • When viewing Completed tasks, the completion date now has its own column so that you can sort by this data
  • The
    Due Date
    filter now allows for custom date range selection
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This gives your firm more customization of this view so that you can tailor it to suite your needs.
Partial Payments for Firm Users
After our initial release of the partial payments feature, we received feedback that
firm users
would like the ability to make partial payments on invoices, regardless of if
clients
are allowed to make partial payments.
As a result, you can now click
Make a Payment
on an invoice, and select a partial amount to apply (be it a manual payment, CC payment, or ACH payment).
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We released two enhancements this past week:
  • More events in the
    Client Audit Log
  • A button on the
    Invoice Details
    page so that you can always review grouped line items
More Events in the
Client Audit Log
Now you'll be able to see whenever a client:
  • Previews a file you shared with them
  • Downloads a file you shared with them
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As a friendly reminder, you can access the
Client Audit Log
by clicking
Actions
and then
Client Audit Log
within a project.
See Grouped Items on Invoices
We've added an icon to the
Invoice Details
page on grouped line items so that you can quickly review grouped item details
without
having to edit the invoice itself:
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Additionally, this also makes it possible to review grouped items after the invoice has been paid, enabling the review of historical data.
This week, we improved the experience when sending out draft invoices!
From the main
Billing > Invoices
page, you now have the ability to quickly send one invoice via the ellipses menu (vs. having to click into the invoice to edit it before sending):
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OR you can send multiple draft invoices in bulk by selecting the relevant invoices and clicking
Send Draft Invoice
:
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This reduces the number of clicks needed to send out invoices once they've been finalized by you/your team.
We've released several exciting features and improvements these last two weeks:
  • Partial Payments on Invoices 🎉
  • Bulk Locking Time Entries
  • Improved Navigation on Client Upload Notifications
  • Invoices and Proposals Audit Log Additions
  • Client Audit Log Additions
  • Filters for Clients on Chats
  • Display Count of Items in Folders
  • Client Upload Report Improvements
  • Client Notes API Updates
Partial Payments on Invoices
You now have the ability to accept partial payments on an invoice!
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By enabling
Allow Partial Payments
, clients have the option to pay just a portion of the invoice amount with the smallest allowed payment set by you on the invoice. This increases your firm's cash flow by allowing clients to make earlier, smaller payments towards the full amount.
To enable partial payments by default, you can go to
Billing > Settings > Invoice Preferences
, and toggle on the option for
Enable Partial Payments by Default
.
Bulk Locking Time Entries
There is now an option to bulk select and then lock or unlock time entries on the
Time Tracking
report.
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This increases the efficiency of time entry reviews by allowing you to select and then lock multiple time entries all at once.
Improved Navigation on Client Upload Notifications
We've improved the experience of Client Upload notifications!
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Now, whenever you click on a client upload notification (either from the notification bell OR within the notification email), we automatically direct you to the uploaded client file and highlight it yellow.
This makes it easier to locate new client files.
Invoices and Proposals Audit Log Additions
Whenever a reminder email or text is sent to a client on a proposal or invoice, we now log that event to the Audit Log.
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That way, you and your firm can have clear visibility on all reminders sent to clients for invoices and proposals.
Client Audit Log Additions
We've added additional actions to the
Client Audit Log
. We now also log whenever a client does the following:
  • Mark or un-mark a task as "completed"
  • Uploads a file to a client task
  • Deletes a file from a client task
As a friendly reminder, you can find the
Client Audit Log
by going to a project and clicking
Actions > Client Audit Log.
Filters for Clients on Chats
If a client has access to multiple client profiles, they now have a filter on chats so that they can easily view the messages for a specific profile at a time.
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This makes it easier for your clients with multiple profiles to find relevant chats!
Display Count of Items in Folders
We've added an
Item Count
column on the
Client Details > Files > Client Files
page so that you can readily see how many files and/or folders are stored in each folder.
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Now you can tell from a quick glance which folders have content or not!
Client Upload Report Improvements
You can now do the following on the
Client Upload
report:
  • Filter by date uploaded
  • Filter by Client
  • Export the report
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Client Notes API Updates
We've added some additions to our API for Client Notes. Now you can retrieve, edit, create, or delete client notes via our API. For quick reference, our API documentation can be found here.
We've made a couple of improvements this past week:
  • Retainers!
  • Task reference link in Team Chats
  • Copy button on Client Vaults
  • Additions to
    Task
    view
Retainers
Our retainers feature is now out of beta and is live to all accounts! With retainers, you can:
  • Set a Service Item as a "Retainer"
  • Add those Retainer Service Items to an invoice to either collect the retainer or bill against the retainer (using a negative line item)
  • Check to see how much credit is left in the retainer via the
    Client Details > Billing
    page
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Task Reference Link in Team Chats
If a team member comments directly on a task, you can now click on the task name to open up its details directly from the Team Chat page:
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This makes it easier to get extra details on a comment directly from within the team chat!
Copy Button on Client Vault
We've implemented a "copy" button on the
Client Vault
to make it easier to grab the information you need with a single click:
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No more having to click to highlight and then copy the text!
Additions to
Task
View
On the
Workflow > Tasks
view, we've added:
  • An additional filter for
    Client Groups
  • A column for
    Actual/Budgeted
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That way, you can better fine-tune the tasks that appear on this page.
We've released one major feature this week: the
Payments
Report!
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The
Payments
report supports reconciliation of received payments by showing you the client, invoice paid, payment amount, and more.
Additionally, you can filter the results by:
  • Payment Date
  • Client Groups
  • Client Assignee
We look forward to your feedback on this new report!
We've made several updates this past week. These are:
  • Client Audit Logs
  • Improvements to the
    Unbilled
    Experience
  • Additional columns on the
    Invoices
    Export to Support Reconciliations
Client Audit Logs
We now have a
Client Audit Log
on projects!
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Under
Actions > Client Audit Log,
you can now see whenever your client viewed a list of sent client tasks or was sent a Reminder email. In a future release, we plan to add additional events to the log, so stay tuned!
Unbilled Improvements
We made two changes to the
Unbilled
feature to increase the efficiency of creating accurate invoices:
  • More Columns on Time Entries.
    We added columns for
    User
    and
    Notes
    on the
    Unbilled
    report so that you can have a clear picture on what the time entry was for before adding it to an invoice
  • Total Selected Time Calculation.
    Within the invoice, we added a line for "Total selected" so that you can easily see how much total time you are adding to the invoice before doing so.
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Additional Columns on the
Invoice
Export
We added the following columns to the export on the
Invoices
page to better support reconciliations of payments made through Financial Cents:
  • Last Payment Method
  • Last Payment Date
  • Refund Amount
  • Manual Payment Notes
You can find these additional columns on the report generated via
Billing > Invoices
and clicking on the "Export" icon
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We've released several new features this week:
  • Retainers [🧪
    Beta
    ]
  • Mark Invoices as Internal
  • Proposal Tokens
  • Display user who completed a Client Task
Retainers [🧪Beta]
We've built a Retainers feature that is now available as a
closed beta
. This means that the feature is available to users who request access and might have some bugs. If you'd like to join the closed beta and help us test out this feature, please reach out to our Support Team.
Mark Invoices as "Internal"
Invoices can now be marked as "Internal", meaning that they won't be sent to the client via an email nor available for viewing on the client portal, giving your firm more control over what clients can see and access.
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Proposal Tokens
You can now customize your proposals using the following tokens in the
Intro Message
and
Terms & Conditions
sections of proposals:
  • Client Name (e.g. the name of the business)
  • Contact Name (e.g. the specific people you're sending the proposal to)
  • Contact Address
  • Contact Phone
If a client has multiple contacts on it, we utilize the address and phone number of the first default contact. If there is no default contact, then we instead use the address and phone number of the first signatory that has this information.
Display User who Completed a Client Task
We now display the name of the user (be it client or team member) who marked a Client Task as "Done".
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❗Please note:
Client tasks that were marked as "Done"
before
this release will not have the user information -- only client tasks marked as "Done" moving forward will.
We've released several enhancements this last week. These are:
  • Tax Code Improvements
  • Manage Client SMS Settings
  • Option to Turn Off Payment Confirmation Emails
  • Push Updates to Proposal Templates when Service Items are Modified
Tax Code Improvements
You can now do the following with your tax codes:
  • Select a Default.
    By going to
    Billing > Settings
    and scrolling down to
    Invoice Preferences
    , you can set a default tax code for all new invoices, reducing the number of clicks needed to properly account for taxes on new invoices.
  • Edit Custom Tax Codes.
    Previously, once a tax code had been created, you were unable to edit it. Now, we allow for editing of tax codes that were created within Financial Cents. ❗
    Note:
    Tax codes imported from QuickBooks Online must still be edited from QuickBooks Online.
  • Archive QuickBooks Online Tax Codes.
    You now have the ability to archive tax codes imported from QuickBooks Online within Financial Cents. This lets you clean up the available tax codes to be used for applying to invoices so that your team members don't accidentally select the wrong code.
Manage Client SMS Settings
On each contact of the
Client Details
page, your team now has the option to manage your client's phone number for SMS notifications.
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The phone number placed here is the one that Financial Cents will use to send Two-Factor Authentication codes, reminders to complete tasks, invoice notifications, and proposal notifications (if the SMS Delivery Method option is selected). This gives your firm more control over the phone number used for client communication.
Option to Turn Off Payment Confirmation Emails
Now you can control if you'd like a confirmation email to be sent to your client contact whenever an invoice has been paid. Under
Billing > Settings > Notifications,
toggle on or off these email notifications under
Payment confirmation email
.
Ability to Update Proposal Templates when Service Items are Modified
If you modify a Service Item that is currently in use on a Proposal Template, you now have the option to push those changes to the template.
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This helps keep your Proposal Templates up to date with any changes made to the corresponding Service Items.
This week, we've made the following improvements:
  • Exclude option for tag filters
  • Improved visibility on invoices set to auto charge
"Exclude" Option for Tag Filters
On both the
Workflow > Projects
and
Workflow > Tasks
page, you can now exclude specific tags from your search results.
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With the "Exclude" option, you can now remove projects or tasks from your view that are "Waiting on Client" or any other tag that you don't want to see, giving your firm more control over what appears on your
Workflow
pages.
Improved Auto Charge Visibility
We've made a couple of changes to make it easier to manage invoices set to auto charge. These are:
  • Missing Payment Method.
    If you've set an invoice to auto charge but the client is missing a payment method, we now display an icon on the
    Invoices
    page so that you can quickly see invoices that need correction.
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  • Additional Filters.
    We also added two filters on the
    Invoices
    page so that you can quickly locate invoices of interest. In particular, you can now filter by both
    Payment Method
    and
    Collection
    to see if the client has a payment method on file and/or see if the invoice is set to auto charge or not, respectively.
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