Objective

To improve the efficiency, accuracy, and user experience of timesheet entry by aligning the system interface with how staff naturally record and recall their time—namely in daily or weekly blocks—while minimizing the friction caused by the current dropdown-based method.

Current Challenges

• The existing timesheet process requires users to manually select project, task, and hours through multiple dropdowns, which are disconnected from a user’s actual workflow.

• The system lacks a visual layout of the workweek, making it harder for staff to recall time worked and identify gaps or inconsistencies.

• Time entry feels fragmented and administrative rather than intuitive, which increases the risk of:

o Missed billable time

o Delays in entry

o Incomplete or inaccurate reporting

Proposed Solution

Implement a calendar-based time entry interface that allows users to view and input time across a full workweek (e.g., 40-hour week) in a visual block format.

Key Features & Functional Benefits

✅ Calendar View Interface

• Allows users to view time by day and hour in a weekly format.

• Enables easy cross-checking against meetings, appointments, or scheduled work.

• Visual gaps highlight missing time entries more clearly than traditional formats.

✅ Block Time Entry

• Users can click or drag to enter time in blocks (e.g., 3 hours on Monday for Client A).

• Reduces the cognitive load of recalling exact time durations and enhances speed.

✅ Repeat and Copy Time

• Users can copy time entries across multiple days for recurring tasks (e.g., Client work repeated daily).

• Supports streamlined entry for those working consistently on the same engagement over the week.

✅ Faster Time Capture

• Enhances time capture for both billable and non-billable tasks.

• Reduces entry time and improves data accuracy due to a more intuitive layout.

Implementation Notes

• The interface should mirror how professionals plan and recall their time: in full-day or weekly chunks, rather than task-by-task isolation.

• Time input fields should be linked to a client/project/task structure visible throughout the calendar, avoiding the need to reselect the same dropdowns repeatedly.

Conclusion

Shifting to a calendar-based weekly time entry interface will increase adoption, reduce administrative friction, improve time capture accuracy, and enhance overall usability. This change aligns the system with how work is performed and remembered—supporting better data and ultimately better billing and productivity insights.